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AI Safety and Data Protection

A 20 minute course on using AI without putting your organisation's data at risk. It covers shadow AI, confidential information, prompts that contain personal data and the approved tools rule, under UK GDPR and the Data Protection Act 2018.

20 minutes6 short lessons8 question quizCertificateAny device

For: Staff who handle personal data, HR, finance and customer service teams, Managers responsible for a team's AI use, Data protection and IT leads looking for staff training

What you will learn

By the end, you will be able to

  • Explain what shadow AI is and why personal AI accounts put data at risk
  • Recognise confidential and personal data before it goes into a prompt
  • Understand why a prompt or an uploaded file can itself be personal data under UK GDPR
  • Apply the approved tools rule, and know what to do when a tool is not on the list
  • Remove or disguise names and details so you can still get help from AI safely
  • Know how to report a mistake quickly, and why reporting early matters
Always updated

AI changes every week. Don't worry, so do we.

A course recorded last year can teach menus that no longer exist. We built this course to keep up with the tools.

  • Checked every week against the latest AI tool updates, the law and guidance
  • Updated when something changes, usually the same week
  • Every update included in your 12 months of access

Up to date: checked 10 November 2026

Look inside

See how the lessons work

learn.capytech.co.uk
Start screen

Start screenReal screens from AI Safety and Data Protection

Course content

Six short lessons and a quiz

  1. 01

    Where the data goes

    3 min
  2. 02

    Personal data and UK GDPR

    3 min
  3. 03

    Confidential, commercial and copyright

    2 min
  4. 04

    Shadow AI and connected tools

    2 min
  5. 05

    Attacks through AI

    3 min
  6. 06

    Habits and reporting

    2 min

  7. Knowledge check8 questions, 80% to pass, then download your certificate

    4 min

  8. Key takeawaysA short recap of the course

    1 min
About 20 minutes in totalStop and start whenever you like

Each lesson follows a colleague at a fictional UK company through a real work situation, then asks you to try the idea yourself.

Who it is for

Made for people at work

For everyone who handles customer, staff or company information and uses AI, or might. It is also a quick way for an employer to show staff have been told the rules.

  • Staff who handle personal data
  • HR, finance and customer service teams
  • Managers responsible for a team's AI use
  • Data protection and IT leads looking for staff training
  • Small businesses without an AI policy
Certificate

Your certificate of completion

Pass the 8 question quiz at 80% and download a PDF certificate with your name, the course, the date and a verification code anyone can check.

Save £178

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24 courses for £29 inc VAT instead of £207, each with its own certificate.

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Team prices

Buying for a team?

Every learner gets their own account and certificate, and you get one invoice. Tell us how many people and which courses, and we set it all up for you.

Ask about team prices

Want AI training for the whole organisation? See AI training.

  • £39 a person5 people or moreAll Access for each learner, with one invoice. Until 31 January 2027 everyone pays the £29 launch price.
  • Quote50 or more peopleA price built around your numbers, with progress reporting for managers.
FAQ

Questions, answered

Something else?

We answer every message ourselves, usually the same working day.

Does this course cover UK GDPR?

Yes. It explains how UK GDPR and the Data Protection Act 2018 apply when staff put information into AI tools, in plain language for non specialists. It is awareness training, not legal advice.

Is this the same as general data protection training?

No. General data protection training covers the whole law. This course focuses on the new risks that AI tools bring, such as pasting customer details into a chatbot or uploading a confidential file to a personal account.

Our organisation has no AI policy yet. Is the course still useful?

Yes. The course teaches safe default rules that work without a policy, and tells learners to check with their manager or data protection lead before using a new tool. It is also a good prompt to write your policy.

Can we show the certificate to auditors or clients?

Every learner who passes the 8 question quiz at 80% gets a certificate of completion with their name, the course, the date and a verification code. Many employers keep these as a record that staff were trained.

Can I buy it for my team?

Yes. All Access is £39 a person for 5 or more people (until 31 January 2027 everyone pays the £29 launch price), and we quote for 50 or more. Get in touch and we will set it up for you. The course is also in All Access, with every other course.

Can I get a refund?

Yes, if you have not started the course: ask within 14 days of buying and we will refund you in full. Once you start a course the sale is final, so if you want to see how our courses work first, try AI at Work: The Essentials, which is free. Your statutory rights are not affected.

Is this course up to date?

Always. AI changes every week, and so do we. We check this course every week. When an AI tool, the law or the guidance changes, the course changes, and the update reaches you straight away. The date of the last check is shown on this page, and every update is included in your 12 months of access.

Start AI Safety and Data Protection today

£9 inc VAT (£7.50 ex VAT), with 12 months access and every update.

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Buying for five or more people? Ask about team prices.

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