AI Training for Every Employee. Safe, Practical and Measurable.
The Capytech AI Academy gets your whole organisation using AI safely and well. Everyone starts with the AI Licence, then builds real skills in short lessons that fit around the working day, while you track progress, security and impact on one dashboard.
5 to 7 minute lessons. Works with Microsoft Copilot, ChatGPT, Claude and Google Gemini.
The AI Academy in One Minute
Read what the video says
- Your team is already using AI. Are they using it safely?
- One clear journey, from first steps to AI Champion. A visual map shows every learner where they are and what comes next.
- Short lessons built around real work. Five to seven minutes each, on desktop, tablet or phone.
- A quick check at the end of every course. 80% to pass.
- Pass, and the map moves. XP, a badge and a new ring of light for every stage.
- Everyone starts with the AI Licence. Safe and secure AI at work, renewed every year. A certificate for every course.
- Then put it to work on a real task. Learners share what they did and the time it saved.
- Tracks for your role and your AI tool. Copilot, ChatGPT, Claude and Gemini. HR, Finance, Sales, Legal and more.
- Monthly challenges keep teams moving. Teams only, never individual rankings.
- See progress, licences and time saved. Nudge anyone who is stuck. Spot the wins worth sharing.
- AI Academy by Capytech: 17 courses, 102 short lessons, available in any language. Book a free demo at capytech.co.uk.
Your People Are Already Using AI. The Question Is Whether They Are Using It Safely.
AI tools arrived in most organisations before any training did. Staff are drafting emails, summarising documents and analysing data with AI every day, often in personal accounts, often with information that should never leave the business, and usually with nobody checking what comes back.
Blocking it does not work. People find a way round, and the organisation loses the benefits along with the risks. What works is teaching everyone the same simple rules, giving them the skills to get real value from approved tools, and being able to prove it.
That is what corporate AI training should do, and it is what the Capytech AI Academy is built for.
Safe first
Nobody uses AI at work without an AI Licence. Eight short lessons on protecting information, using approved tools, checking answers and spotting AI-powered scams.
Useful straight away
Real workplace scenarios, not theory. From the first stage, people are saving time on tasks they actually do, and logging the results.
Visible to you
Licence status, progress, security scores and hours saved for every team, on one dashboard. Evidence for your board, your auditors and your insurers.
What Is AI Training for Employees?
AI training for employees teaches staff how to use AI tools such as Microsoft Copilot, ChatGPT, Claude and Gemini safely and productively at work. Good training covers three things: the rules for protecting company and personal information, the practical skills to get reliable results, and the judgement to check what AI produces before anyone relies on it.
The Capytech AI Academy delivers this as a structured journey rather than a one-off course. Every employee starts with the same foundation, then progresses at their own pace through stages, role tracks and tool guides, with a security checkpoint at every step. It is designed for UK organisations, covers UK GDPR throughout, and supports the AI literacy expectations now placed on organisations that use AI in the EU.
The AI Licence: Safe Use of AI at Work, Before Anything Else
Before anyone uses AI at work, they earn their AI Licence. It takes about 55 minutes, in eight short lessons, and ends with ten real-world scenarios. Pass at 80% and the Licence is valid for twelve months, then renewed with a short refresher, with reminders 30 days and 7 days before it expires and on the day, because the tools and the risks keep changing.
It gives everyone in the organisation the same simple rules, including the traffic light rule for information: green can go into approved tools, amber only with care, red never without specific approval.
What the Licence covers:
- Why safe AI matters
- The traffic light rule
- Approved tools and shadow AI
- Personal data and UK GDPR
- Confidentiality, IP and copyright
- Trust, but verify
- AI-powered scams
- Our AI rules and reporting
Want your own AI policy inside the Licence? We build it in, so every learner reads and accepts your rules, not a generic version. See the add-ons below.
A Clear Route From First Steps to Leading AI Change
Everyone starts with the AI Licence. Then four stages at your own pace, and tracks for your role and your AI tool, open from the day you get your Licence.
- Required
AI Licence
About 55 minutes. Safe and secure AI at work, renewed yearly.
- Stage 1
Explorer
About 50 minutes. What AI is, tools you have, and the four-part prompt.
- Stage 2
Practitioner
About an hour. Better results with long documents, data, and brand voice.
- Stage 3
Builder
About 45 minutes. Custom assistants, agents, and automating a workflow.
- Stage 4
Champion
About 50 minutes. Use cases, business cases, policy, and leading change.
Short lessons of 5 to 7 minutes each, so learning fits between meetings rather than replacing them.
What Your People Actually See
Every lesson follows a colleague at a fictional UK company through a real work situation, then gives the learner the chance to practise. These are real screens from the Academy.
Short lessons built around real work
Five to seven minutes each, with practice, on desktop, tablet or phone.
A quick check at the end of every course
80% to pass, so you know the learning has landed.
Pass, and the map moves
XP, a badge and a new ring of light for every stage.
Then a mission at work
A real task and a short write-up that managers can see.
Every lesson ends with sources and further reading, linking to the official documents behind it, such as legislation.gov.uk, the Information Commission (the ICO), the NCSC and gov.uk.
Built for keyboard and screen reader use, on desktop, tablet or phone, and it respects reduced motion settings.
Screens show example data for fictional organisations.
AI Courses for Staff in Every Team, and for the Tools They Actually Use
Alongside the core journey, people take the tracks that match their role and the tools your organisation has licensed. Every track opens once the AI Licence is complete.
Role tracks
Seven tracks that apply AI to the work each team really does: HR, Finance, Sales, Customer Service, Operations, Legal, and Executives. Five lessons, about 25 to 30 minutes each, and everyone is recommended their own team's track.
In your tool
Practical guides for Microsoft Copilot, ChatGPT, Claude and Google Gemini. How to use each one well and safely, in about 20 to 25 minutes. Reviewed every quarter.
IT and security track
A technical track for IT and security teams: choosing enterprise AI, shadow AI, prompt injection, securing agents, monitoring and incident response. Ten lessons, about an hour, included for everyone.
See every course and lesson
17 courses and over 100 short lessons, all in one four-page catalogue.
AI Security Awareness Training Built In, Not Bolted On
Security is not a separate module people click through once. It runs through the whole Academy like a thread. The AI Licence sets the rules, and every stage ends with a security checkpoint on the new risks that stage introduces: what to paste before you paste it, how to handle files and recordings, and how to keep agents and connectors on a short leash.
For your IT and security team, a dedicated technical track goes deeper, and the dashboard shows Licence coverage, renewals and checkpoint scores for every team, with a dated report you can hand to auditors and insurers.
A Licence for everyone
Nobody uses AI at work without one. Renewed every twelve months.
A checkpoint at every stage
Pass mark 80%, with the most missed questions flagged for managers.
UK GDPR throughout
Personal data, lawful basis, confidentiality and copyright in plain English.
Evidence on demand
Licence register, check results and rules acknowledgements, as a report.
An AI Training Dashboard That Shows You Exactly Where Everyone Is
Most training platforms tell you who completed a course. The Academy dashboard shows you where your whole organisation is on its AI journey, what needs attention, and what the training is actually delivering.
For the company
Licence coverage, active learners, hours saved and security scores at a glance, with the journey map showing how many people have reached each stage and a progress grid for every team.
For every stage
Select any stage or course to see completions, where learners drop off lesson by lesson, and the check question people find hardest, with one click to nudge anyone who has stalled.
For security and compliance
Licence coverage, renewals due with automatic reminders, security checkpoint scores by team, and evidence for auditors and insurers to download as CSV, Excel or PDF.
For proving the value
Hours saved, wins logged and the top AI use cases, as reported by learners, with an estimated value you can take to the board.
Screens show example data for a fictional organisation.
Managers see their own team. Learners see their own journey, badges and skills. Leadership sees the whole picture.
Badges, Missions and a Bit of Healthy Competition
People finish training they enjoy. Every stage and track earns a Capytech badge, XP builds as people learn and practise, and the team league uses the average per person, so a small team can beat a big one. The league shows teams only, never individual names, and a monthly company challenge gives everyone a shared goal.
Most importantly, each stage ends with a mission: a real task at work, with a short write-up that managers can see. Learners also log wins in seconds, with the time AI saved them, and those feed the Impact view. That turns training into results you can count, and it gives managers a steady supply of practical ideas to share.
From First Call to a Trained Organisation
1. See it working
A live demo of the Academy and the dashboard. We look at the tools you use, the teams you have and what you want the training to achieve.
2. We set up your company space
Your organisation gets its own space on the Capytech LMS, with your branding, your teams and your managers set up. Single sign-on is available.
3. Everyone starts with the Licence
Invite your people and they begin with the AI Licence, then move through the journey at their own pace. Reminders and nudges keep it moving.
4. Track, renew and grow
Watch progress on the dashboard, renew Licences every year, and add role tracks, tool guides or your own content as your use of AI grows.
Your Policy, Your Tools, Your Platform
The Academy works straight out of the box. When you want it to speak with your voice, we build that in.
Your AI policy inside the Licence
We turn your AI policy into a lesson inside the AI Licence, so every learner reads it, understands it and accepts it, and you have the record.
Your approved tools
Lessons and screenshots built around the exact tools and settings your organisation has approved, so the guidance matches what people see on screen.
Your own branded LMS
Prefer your own platform? We run a dedicated, fully branded instance of the Capytech LMS just for your organisation, with the Academy inside it.
Custom courses
Need training on your own processes, systems or sector? Capytech builds bespoke e-learning, and it sits alongside the Academy in the same place.
Available in Any Language
Every course, check, badge and dashboard in the Academy can be delivered in your organisation's languages, including right-to-left languages such as Arabic and all major European languages. Content is localised, not just translated, so examples and regulations fit the country your people work in.
Frequently Asked Questions
What should AI training for employees include?
AI training for employees should cover three things: the rules for keeping information safe when using AI, the practical skills to get reliable results, and the habit of checking what AI produces. The Capytech AI Academy covers all three for UK organisations, starting with the AI Licence and building up through staged learning, role tracks and tool guides, with a security checkpoint at every stage.
How long does the training take?
The AI Licence takes about 55 minutes, and each stage of the journey takes between 45 minutes and an hour. Every lesson is 5 to 7 minutes long, so people fit learning around their work rather than blocking out whole days. Role tracks take 25 to 30 minutes, tool guides 20 to 25 minutes and the IT and security track about an hour.
Which AI tools does it cover?
The core journey works with any AI tool, so the skills carry over whatever your organisation uses. Dedicated guides cover Microsoft Copilot, ChatGPT, Claude and Google Gemini, and we can build lessons around the exact tools and settings you have approved.
Does it help with the EU AI Act?
Yes. The EU AI Act's AI literacy rule has applied since 2 February 2025. Since an amendment on 27 July 2026, it asks organisations that use AI systems in the EU to take measures to support the AI literacy of their staff. The Academy gives every employee a structured grounding in how AI works, its risks and its safe use, and the dashboard gives you a record of who has been trained and when. Our guide to AI literacy training for employees explains what the rule means for UK organisations, and our free AI literacy checker shows whether it is likely to apply to you.
Is it just for large companies?
No. The Academy works for a team of ten as well as an organisation of thousands. Team leagues use the average per person, so smaller teams compete on equal terms.
Can we add our own AI policy?
Yes. We build your AI policy into the AI Licence as its own lesson, so every learner reads and accepts your rules and you have a record of it. We can also build lessons around your approved tools and your own processes.
Do we need our own LMS?
No. Your organisation gets its own space on the Capytech LMS, with your branding. If you would rather have a dedicated platform, we can run a fully branded instance just for you.
Is the training available in other languages?
Yes. The whole Academy can be delivered in any language, including Arabic and all major European languages, with examples and regulations localised for each country.
Do learners get a certificate?
Yes. Learners get a certificate for every course they complete, showing the learning time and a code anyone can check, plus a Capytech badge. The AI Licence certificate also shows when it is due for renewal. These show what someone has completed with us. They are not an external qualification.
See the Academy and the Dashboard in Action
Book a 30 minute demo. We will walk you through the AI Licence, the journey and the dashboard, and tell you straight how quickly your organisation could be trained.
No charge, no obligation, and a straight answer on cost.
Capytech is not affiliated with Microsoft, OpenAI, Anthropic or Google.