Plan, book, run and prove every training session in one place. The Capytech training management system (TMS) handles the calendar, rooms, trainers, bookings, waiting lists, approvals, registers, budget and compliance by job role, with a full learning management system built in. Based in Cambridge, hosted in the UK.
Hosted in the UK, Cyber Essentials certified
Single sign-on with Microsoft or Google
13 years building training technology
The Capytech training management system. Every live session, booking and training record, in one place with your online courses. The training calendar shows every session by week, room and trainer, with places, waiting lists and bookings to approve. Open a session to take the register, or message everyone booked. Marking attendance completes the record for everyone present. For your people, a session is a stop on their journey. They book a place, join the waiting list if it's full, and add it to their own calendar. The compliance matrix maps each job role to the training it needs, and shows every gap, renewal and expiry at a glance. The skills matrix tracks levels against a target for each role, and points out where a team falls short. Training done elsewhere is logged with the certificate as evidence. Once a manager approves it, it counts. The training budget tracks spend by category and month, forecasts the year, and keeps every supplier's cost and rating. And when the auditor arrives, the audit pack is one click: the report, the spreadsheets, signed policies and evidence. The Capytech LMS and TMS. Book a free demo at capytech.co.uk.
Organisations we have worked with
A training management system runs the operation behind training: what needs to happen, who needs it, when and where it runs, who delivers it, what it costs and whether it was done. Without one, that work usually lives in spreadsheets, shared calendars and email.
Set the courses each job role needs and how often, see the gaps in the compliance and skills matrices, and plan sessions against the year’s budget.
Put sessions on the calendar with a room, a trainer and a number of places. People book from their own journey, join a waiting list or wait for a manager’s approval.
Trainers see who is coming, message everyone booked and take the register on the day. Attendance completes the record for everyone present.
Certificates with check codes, reminders before anything expires and an audit pack for any date range, with the evidence files zipped.
Training managers, trainers, line managers and compliance teams work from the same calendar and the same records.
Every live session on one calendar, by day or week, with a room view and a trainer view so clashes show before they happen.
Set up a session with a room or an online link, a trainer, a number of places and whether bookings need approval. Trainers keep their own notes on each session.
People book from their own learning journey or join the waiting list. When someone withdraws, the place goes to the next person in line and they are told.
Booking requests, waiting list promotions and training done elsewhere wait in one queue for the manager, with any evidence attached, and are approved in one click.
The trainer takes the register from the session, and everyone marked present has the session completed on their record. Everyone booked can be messaged at once.
Rules say which courses each job role needs and how often. Every person is shown against every required course, with expiry dates, and gaps are enrolled in one go.
Skill levels from 0 to 4 with a target for each role. Linked courses raise a level when they are finished, so you can see where a team is below target and plan for it.
A budget for the year with spend by category, a month by month view and a forecast of where the year will land at the current rate.
External courses are logged with the provider, date, cost and certificate. Once approved they count on the record, in the budget and in the audit pack.
Each supplier with contact details, how often they were used, what they cost and how people rated their courses, so you know who was worth the money.
Due date and renewal reminders, overdue alerts and booking confirmations, each with its own switch and timing, plus a weekly summary for every manager.
For any date range: compliance by person, gaps to close, attendance, certificates, signed policies and outside training, with the evidence files zipped.
Live sessions sit on each person’s learning journey next to their online courses, policies to sign and knowledge checks. SCORM, xAPI and video play inside the platform, and certificates carry a check code anyone can verify. One system, one record per person.
One training requirement, from booking to audit
Managers see their own team and nobody else’s. Each person shows as on track, at risk, overdue or done, by plain rules, and the requests waiting for the manager sit in one place.
Industry packs load the job roles, compliance rules and skills for your sector, so the matrix starts from something familiar. Courses the pack expects but you do not have yet are listed, and we can build them from your own documents.
Job roles, refresher rules and the evidence regulated firms are asked for, with training built around your own policies.
Financial services e-learningClassroom, practical and online training on one record per person, with qualifications by role and renewals tracked, so records are ready when they are checked.
Defence and aerospace e-learningPractical and theory training side by side, with renewals that come round on time. Eagle Eye Innovations runs its CAA-recognised drone pilot training on a branded Capytech LMS.
Aviation and maritime e-learningMandatory training by role, clear records for every member of staff and an audit pack ready for inspection.
Mandatory training checkerWe quote a fixed price for an agreed scope and agree the delivery plan before any work starts.
We take your course list, job roles, rooms, trainers and suppliers, and set the compliance rules for each role with you.
Agreed before we buildWe brand the platform on your own domain, connect single sign-on, and import your people and past training records with their original dates.
Fixed priceYour trainers and managers are shown how it works. We host, support and update the platform, with dedicated help when you need it.
Ongoing, includedToday, Capytech is a trusted and collaborative partner rather than a vendor. Their understanding of our business is deep, and their service levels are always stellar.
Branded platform clientA CAA Recognised Assessment Entity runs its drone pilot certification training on its own branded academy, with modules built from its course material and kept current as the rules change.
What training managers and compliance teams check before they move off spreadsheets.
A training management system runs the operation behind training: planning what each role needs, scheduling sessions with rooms and trainers, taking bookings and registers, handling approvals and waiting lists, tracking the budget and proving compliance. The Capytech TMS does this with a full learning management system built in, so live and online training share one record.
Any organisation that runs live training as well as online courses: classroom sessions, inductions, practical or on-site training, refreshers that expire, or courses bought from outside suppliers. If training is planned in spreadsheets and shared calendars and evidenced by signed sheets, a TMS replaces that work.
Each person gets a private calendar link that puts their booked sessions, due dates and renewals into Outlook, Google or Apple Calendar. Sessions can run in a room or online in Microsoft Teams or Zoom, and staff sign in with their Microsoft 365 or Google Workspace accounts.
You set rules for which courses each job role needs and how often they must be renewed. The matrix shows every person against every required course as valid, due, overdue or never done, with expiry dates. Tick the people missing a course and enrol them in one go, and renewals reopen on their own when a certificate expires.
Yes. We import your people, job roles and past completion records with their original dates as part of a quoted migration, so the compliance matrix and renewal dates are right from the first day.
The TMS is part of the Capytech platform and is priced by number of users and tier, with hosting, support and updates included. The training calendar, bookings, registers and compliance matrix come with the Advanced tier, and the skills matrix and training budget with Visionary. Set-up and migration are quoted as a fixed price.
In the UK, on AWS in the London region, with daily UK backups and a 99.5% availability service level. Each client runs on its own instance, Capytech UK Ltd is Cyber Essentials certified, and we process data under UK GDPR with a data processing agreement.
A tailored walkthrough of the training calendar, a session from booking to register, the compliance matrix and the audit pack. We reply within one working day.
Their understanding of our business is deep, and their service levels are always stellar.
Cyber Essentials certified. Hosted in the UK. Capytech UK Ltd, company number 17157950.